How To Change The Format Of Outlook Email?

11-01-2025

Changing the format of an Outlook email is very simple and it can be done in a few steps. Here's how:

Change the Email Format for a Single Email

If you want to change the format of a single email you're composing:

Open Outlook and click New Email to start a new message.
In the new email window, go to the Format Text tab (located in the ribbon at the top).
Choose your desired format:

HTML: Default format, supports images, colors, and fonts.
Rich Text: Allows advanced formatting like tables and bullet points.
Plain Text: Simple text-only format without formatting options.

Compose your email, and the format will be applied.

Set a Default Format for All Emails

To change the default format for all emails:

Open Outlook and go to File > Options.
Select Mail from the left-hand menu.
Click Compose Messages.
Under "Compose messages in this format," choose your preferred format: HTML, Rich Text, or Plain Text.
Click OK to save changes.

Change the Format of a Received Email

If you receive an email in a format you'd like to change:

Open the email.
Go to the Message tab and click Actions > Other Actions.
Select View in Plain Text or View in HTML to switch the format.

This is the simple guide you can easily change the format of your Outlook emails to suit your needs!

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