How To Address An Attorney In An Email?

When emailing an attorney, it’s important to use the right tone and formality. Here’s how to address an attorney in an email correctly:

Use the Correct Title

If you know the attorney’s name, use their professional title:

• "Mr." or "Ms." followed by their last name (e.g., Mr. Smith or Ms. Johnson).

• If the attorney has a Juris Doctor (JD) degree, you can also use "Esquire" (abbreviated as Esq.) after their name (e.g., John Smith, Esq.).

• Avoid using first names unless you have a close professional relationship.

Start with a Formal Greeting

Use a polite and professional salutation:

• "Dear Mr. Smith," or "Dear Ms. Johnson,"

• If you’re unsure of their gender, use their full name: "Dear Taylor Smith,"

Be Clear and Concise in Your Message

Get straight to the point while maintaining a respectful tone. Use formal language and avoid slang or casual phrases.

Example:
"I am writing to seek your legal advice regarding [briefly state the issue]. I would appreciate your guidance on this matter."

Close the Email Professionally

End your email with a polite closing:

• "Sincerely," or "Best regards,"

• Include your full name and contact information.

Template of the Email

Subject: Legal Consultation Request  

Dear Mr. Smith,  

I hope this email finds you well. I am reaching out to seek your legal advice regarding a contract dispute I am currently facing. I would appreciate it if we could schedule a consultation at your earliest convenience.  

Thank you for your time and assistance.  

Sincerely,  

[Your Full Name]  

[Your Contact Information]